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How do I add an existing project to GCPay?

  1. Click Projects in the main navigation menu and select New Project.

  2. Add subcontractors to the project by selecting Project Companies from the project level menu and clicking Add Company.
    • Ensure the subcontractor company has completed registration before adding them to the project.

  3. The Schedule of Values (SOV) is established in GCPay by the general contractor.
  4. Schedule of Values line item detail is entered by either subcontractor or general contractor and approved by the general contractor.    
  5. General contractor sends most recent Application for Payment (AFP) to for entry.
  6. GCPay Support will close the project,  (limiting access to both subcontractors as well as general contractors) enter (1) Catch Up AFP per subcontractor representing the history of their billing.  Both the general contractor and member of support will review the AFP and the AFP will be approved and appropriately named, allowing the subcontractor to bill from the most recent AFP moving forward.
    • For integrated clients, support will remove the Catch Up invoice from the integration ensuring no duplicates are exported to ERP.)

Timothy is the author of this solution article.

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